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COVID-19 and Onsite Training – Guidelines for On-site Training During The COVID-19 Pandemic

Aug 2020

It is still possible to deliver face-to-face on-site training during the current COVID-19 pandemic, but some precautions and additional safety measures will need to be taken to keep everyone safe.


It is essential that you have a suitable training space, and that you have social distancing and hygiene measures in place.


In order to ensure the safety and wellbeing of everyone attending the training session (including your staff and our trainers) we ask that our customers follow the guidelines below where possible. (Many of these measures should already be in place for those who work in an office environment.)


Depending on the circumstances, either one of the delegates or another person in the organisation or company where the training is taking place, will need to be responsible to ensuring that the correct safety measures are being taken before and throughout the training.


Training Area and Safety Measures

When preparing the training room or training area, please make sure that all delegates’ desks are a minimum of two metres apart. The trainer’s desk should also be at least 2 metres from any other desk.


The training area should be well ventilated, ideally with opening windows to ensure a fresh air supply.


Social distancing should be observed throughout the day, not only in the training room but also during break times and when entering and leaving the room and the building.


Masks and face coverings may be worn during the training if you wish, however we don’t generally recommend that face coverings or masks are worn during the training, as this could interfere with communication. However it may be appropriate to wear a mask or face covering when not at your desk, when entering and leaving the training room, or when passing through in other parts of the building.

Government guidelines for office working under COVID-19 currently state: “When managing the risk of COVID-19, additional PPE beyond what you usually wear is not beneficial.” Please note that government guidelines relating to the wearing of face coverings and masks may be subject to change.


Hygiene

You should ensure that keyboards and mice – and any other equipment or materials which are handled – are clean and sterilised if they are likely to be used by more than one person.


Any surfaces which may be touched by several people – such as desks, door handles, switches and sockets, hand washing and toilet areas – should be regularly sterilised.


Ensure that trainees wash their hands before and after every break.


Ensure that there is a sufficient supply of hand sanitisers and disposable tissues in the training room.

Pre-Training Checks

If anyone has a raised temperature, or is unwell with flu-like or cold-like symptoms (such as a high temperature, persistent cough or difficulty breathing), an assessment should be carried out to determine any possible risk to others. It may be necessary for them to leave and not attend the training session for the safety of the others.


You can find the NHS Guidelines on coronavirus symptoms at: https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/


It may be beneficial to check the temperature of everyone attending the training (both the trainees and the trainer) before the training commences (or if possible, for everyone to check their own temperature before they leave home in the morning).

What To Do If Someone Becomes Unwell During The Training

Should anyone attending the training become unwell with flu-like or cold-like symptoms (such as a high temperature, persistent cough or difficulty breathing) during the course of the training, this should be reported as soon as possible.

Where necessary, an assessment should be carried out to determine any possible risk to others.

It may be necessary for unwell staff to leave the training session for the safety of the others.

You can find the NHS Guidelines on coronavirus symptoms at: https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/

Training For Those Who Are Considered Vulnerable or at High Risk From Coronavirus

For those who are classed as vulnerable or high risk from coronavirus, it may be better to arrange online video training, rather than attend a face-to-face training session.

Guidance on who is considered as vulnerable or high risk can be found at: https://www.nhs.uk/conditions/coronavirus-covid-19/people-at-higher-risk/whos-at-higher-risk-from-coronavirus/

If in doubt, always seek professional medical advice.

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This information in this document may be subject to change at any time if made necessary by government policy or other requirements relating to COVID-19.

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Please also see the details of on-site training equipment requirements